Event management software for every part of your conference or expo.

Operations overview with action flags

A per-event overview surfaces items that need attention, such as overdue tasks, unreviewed registrations or partner benefits still outstanding, so the team starts each day from the same list.

Tasks with clear ownership

Assign tasks to people, set due dates and track status. Each team member can see their own responsibilities in one place.

Team positions and role templates

Define event team positions such as registration lead or floor manager, and reuse job role templates so each new event starts with the same structure.

Draft events

Build an event privately as a draft. Nothing is listed publicly until you choose to publish it.

Draft-first event cloning

Copy a past event's structure into a new draft, then review and adjust dates, tickets and details before anything goes live.

Ticket types with sale windows

Each ticket type has its own sale start and end, so early, standard and on-site options open and close on schedule.

Event currency, prices and included features

Set the event currency, list a price per ticket and describe what each ticket includes so attendees can compare options.

Registration questions

Add your own questions to the registration form and keep the answers on each attendee record.

Eligibility and review statuses

Restrict tickets to eligible groups and keep submitted, pending and confirmed registrations distinct. A price or payment request is not treated as paid admission.

Attendee privacy choices

Attendees choose what they share, such as whether they appear in directories or networking. Their choices are respected across public pages.

Badges with QR codes

Prepare badges for confirmed attendees and use their QR codes for on-site check-in.

QR check-in

Scan badges or search by name at the door to record arrivals, so the team sees who has arrived and who is still expected.

Group registration

Let a purchaser build a group roster and invite attendees to complete their own registration details. Track each person's completion and admission status separately.

Cancellation and refund policies

Set event cancellation terms and refund tiers, and preserve the policy accepted with a registration. Policy management is separate from issuing a refund.

Event ticket payments

Accept attendee ticket payments through your organization's connected Stripe account. Organizers complete Stripe setup and enable paid registration for their event; payment-provider processing fees apply.

Tracks, sessions and rooms

Organize sessions into tracks and place them in rooms and time slots, with the schedule ready to publish when you are.

Speaker submissions

Open a public call for proposals. Submissions arrive as records your team can work through.

Reviews and assignments

Assign reviewers, collect reviews and move accepted speakers onto sessions.

Public handouts and private production files

Share slides and handouts publicly where intended, while keeping run sheets and production files visible only to your team.

Session check-in and learning credits

Record session arrivals, manage organizer-defined credit rules and issue certificates from eligible evidence. Organizers remain responsible for accreditation and credit requirements.

Virtual and hybrid session embeds

Add external livestream embeds to virtual or hybrid sessions. Video delivery stays with your streaming provider; an embed alone does not establish attendance duration.

Sponsor and exhibitor records

Keep each partner's contacts, package and status together in the event workspace.

Packages and benefit fulfillment

Define packages with their benefits, then track each benefit as delivered or outstanding for every partner.

Partner readiness

See which partners still owe logos, staff names or other requirements, so follow-up happens before load-in.

Partner staff

Record the people each sponsor or exhibitor is bringing, linked to that partner.

Measured exhibit halls and booths

Lay out halls with measured booth spaces and assign booths to exhibitors.

Partner self-service

Give authorized sponsor and exhibitor representatives access to their participation details, requirements and team information without exposing the organizer's workspace.

Consent-based lead capture

Save permitted badge-scan connections, organize follow-up and export captured leads as CSV. Participant sharing choices and event permissions control what can be saved.

Sponsor advertising reports

Review recorded sponsor advertising delivery and engagement metrics, with reporting and exports. These measurements describe recorded activity, not a count of verified viewers or financial return.

Reusable venue library

Save venues and their rooms once, then reuse them across events.

Event-wide load-in and load-out

Record load-in and load-out windows for the whole event so crews and partners work from the same timings.

Private venue documents

Keep contracts, venue instructions and supporting documents with the event, restricted to team members with logistics access.

Vendor coordination

Track caterers, AV and other suppliers with their contacts and responsibilities for each event.

Public event websites

Publish an event page with details, tickets and registration when the event is ready. Every edition includes a Gathersmith-hosted address with an editable event name—no domain purchase or DNS setup required. Previous links keep working when you change the address, while the website remains published.

Custom event domains

Give an event website its own branded address. Domain availability and quantities depend on the edition; compare the optional Lite domain and included domain allowances before choosing.

Public schedules and speaker profiles

Share the published program and speaker profiles from the same records your team maintains.

Announcements

Post event announcements for attendees from the workspace.

Consent-based networking and community

Offer opt-in networking profiles and moderated community spaces while keeping attendee sharing choices in their own control.

Native mobile attendee app — coming soon

Bring event home, a day-by-day agenda, speakers, sponsors, exhibitors, messages and an event pass into an event-branded mobile experience. Coming soon for Android and iOS.

Attendee-facing exhibit maps

Let attendees explore published exhibit-hall plans and exhibitor information. Organizers control what is published; private planning drafts stay private.

Event budgets

Plan event income and expenses with Lite budgeting, or upgrade to Full budgeting for more financial planning tools.

Lite budgeting is included in all editions. Full budgeting: $500 per event.

Paid and unpaid designations

Mark items as paid or unpaid as your team records them. A commitment, invoice or request stays separate from a payment your team has verified.

Event wrap and export

Summarize and export the event from the data actually recorded in the workspace, such as registrations, check-ins and partner delivery.

Physical and digital sales

The event store is an optional addition for physical and digital sales. Confirm the setup and terms for the products you plan to offer.

A separate revenue-share option

The optional event store uses revenue sharing. Payment-provider processing fees are separate.

Store: 5% of sales. Gathersmith platform transaction fee outside the store: 0%.

Reusable organization libraries and templates

Keep shared libraries and templates at the organization level so every event starts from your standards.

Tenant and event access boundaries

Each organization is its own private workspace, and team access can be limited by role and by event.

Agency client workspaces

Agencies can run several clients, each in an independent workspace with its own events, people and settings.

Webhooks by Zapier

Send participant changes, registration confirmations and check-in updates to a Zapier Catch Hook. Build your next action in Zapier; webhook acceptance is separate from completion of that action. This is an outbound webhook connection, not a native Zapier directory app or two-way sync.

Pabbly Connect

Send the same event updates to a Pabbly Connect webhook and build your workflow there. Choose the triggers and whether to include participant email, test the destination, then enable sending.

HubSpot contacts

Authorize your organization's own HubSpot account and explicitly permit email export to create or update contacts from event participant records, including first name, last name and company. This does not change marketing subscription status or import CRM edits back into Gathersmith.

Google Sheets exports

Connect your own Google account and export participant snapshots to a dedicated spreadsheet tab for reporting. Include names, roles, registration status and recorded check-in times, with email only when explicitly allowed. Spreadsheet edits do not change event records.

Google, Outlook and Apple calendars

Add published event dates and sessions to Google Calendar, Outlook or Microsoft 365, or download an ICS file for Apple Calendar and other compatible apps. Public calendar subscriptions let calendar apps request updates on their own refresh schedule; they are not a two-way calendar sync.

Mailchimp, Brevo and MailerLite

Connect your organization's own marketing account and choose its audience, list or group. Background sync keeps names current for existing subscribers. MailerLite also supports an explicit Add subscriber action with group assignment. Campaign creation, sending, confirmation and unsubscribes remain with your provider; registration never automatically enrolls someone in marketing.

Event notifications

Keep participants informed with operational messages and notifications, separate from marketing campaigns.

MCP access for connected AI tools

Connect compatible AI tools for read-only event reporting. Optional MCP access is enabled per event allocation.